Payroll Management in Poland
Reliable processing for companies with a Polish entity.
Running payroll in Poland is notoriously heavy on red tape. Between the shifting ZUS (social security) rates and the specific requirements of the Polish Labour Code, it’s easy for international finance teams to get tripped up by administrative errors.
EasyEOR handles the heavy lifting, if you’ve already set up your own legal entity in Poland, . We take over the entire payroll cycle, ensuring your staff are paid accurately and your company stays on the right side of the Polish tax office.
What we handle for you:
Monthly Salary Processing
We don’t just “run” payroll; we double-check the details. From base pay and performance bonuses to holiday pay and overtime, we calculate everything to the penny. Your employees get clear, itemised payslips that actually make sense.
Tax & ZUS (Social Security) Filings
The Polish authorities are strict about deadlines. We manage all your mandatory tax withholdings (PIT) and ZUS contributions, making sure every calculation is correct and every filing is submitted on time.
Employee Lifecycle Admin
Payroll doesn’t happen in a vacuum. We take care of the paperwork that comes with hiring and firing:
New Hires: Registering staff with the necessary authorities from day one.
Records: Keeping employee files updated and compliant with local laws.
Leavers: Managing the termination process and final settlements.
Reporting: Providing your finance team with clear payroll journals for your accounts.
“Think of us as your outsourced payroll department in Kraków. We deal with the bureaucracy so your HR team doesn’t have to.”
Why Us?
01
We’re Polish Market Specialists
We aren’t a global “catch-all” provider. We focus 100% on the Polish market. This means we know the local labour laws inside out and can spot potential issues before they become expensive mistakes.
02
Reducing Your Risk
Polish regulations change fast. We stay on top of the latest legislation to ensure your business stays compliant, minimising the risk of fines or audits.
03
Secure & Confidential
We treat your payroll data with the highest level of security. Your sensitive financial and employee information is protected by strict internal protocols.
04
More Than Just Payroll
Through our sister company, Easybooks, we can also assist with accounting, VAT, and even company formation. If you’re growing in Poland, we can provide the full back-office infrastructure.
05
Personal Service, Regardless of Size
Whether you have two employees or two hundred, you get the same level of attention. We don’t hide behind automated ticketing systems; you’ll have real experts managing your account.
06
Audit-Ready Support
We don’t just process the numbers and disappear. If the Polish tax office or ZUS (Social Security) conducts an audit or has questions about your filings, we provide full support and the necessary documentation to defend your records. We take responsibility for the accuracy of our work, so you aren’t left to handle the local authorities on your own.